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Trail : home / Organise An Event : Your Conference Checklist Your Conference Checklist
| If you are organising an event or conference, we have put together a brief checklist to help you plan your event. |  | Speakers | | | | Do you want a speaker to open/close your event? Who will be chairing your event/keeping the meeting flowing/following timelines? | | | Financial | | | Have you drawn up your event budget? Added 10% contingency? Who is looking after the supplier payments/contracts? | | | Delegate Information | | | | Do you have information to send to the delegates to ensure they know where the event is being held/the timings/brief outline of the day/delegate registration and importantly what are you leaving with your delegates to ensure they remember the day? | | | Warm-up Sessions | | | | Many events start with a warm-up session to break the ice/introduce the day. Who will chair the session/how will it be facilitated? | | | Technical Equipment | | | | Have you ordered all the necessary technical equipment? Do you need powerpoint? Do you require exhibition stands? If you require promotional material to be displayed, talk to our conference co-ordinator. | | | General | | | | Draw up schedule of day, allowing time for delays at start and after lunch. Liaise with Woodlands Conferencing to confirm: - catering - delegate registration - accommodation information - audio visual facilities - signage - decoration - break-out room requirements | | | | Organisation of print material | | | Organisation of entertainment | | | Compiling of information for delegates | | | Delegate information packs | | | Name badges | | |
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